Camp HQ Parent Resource Page | Metrowest YMCA | MetroWest YMCA

Camp HQ: Parent Resource Page 

Camp HQ is a resource page for parents of MetroWest YMCA campers!

Please see the links on the right side of the page for information such as:

  • Camp Guide with Pricing
  • Parent Camp Handbooks
  • Medication Documentation and Information
  • Programming Outlines
  • Bus Schedules
  • Lunch menus

 

Family Fun Nights at Camp

Camp Family Fun Nights are for currently enrolled campers and their families. If you are interested in learning more about camp, please contact the appropriate Camp Director (names listed below). Thank you! 

 

 

Are you on the BAND App? 

Hopkinton Day Camp Families! To stay up to date with Hopkinton Summer camp communication, we use Band.

1. Download the BAND App

2. Search for "Hopkinton Day Camp" and request to join. Or, scan the QR code in this flyer, and you are all set! 

We post daily updates, share dress-up days, and post weekly photo albums.

 

The Y STEAM Camp uses BAND app, too. To join, 

1. Download the BAND APP 

2. Search for "Y STEAM Camp" and request to join. Or, scan the QR code in this flyer, and you are all set! 

 

CAMP CONTACTS:

SUMMER LEARNING CAMP DIRECTORS

Camp OCP
Y STEAM Camp

Ashleigh O’Halloran, aohalloran@metrowestymca.org

Stepping Stones Camp

Amanda Lau, alau@metrowestymca.org

Director of Family Services and Camp Registrar

Kathleen Glennon, kglennon@metrowestymca.org

Executive Director of Education

Heidi Kaufman, hkaufman@metrowestymca.org 

 

FRAMINGHAM BRANCH CAMP DIRECTORS

Ninjatastics Camp

Lisa Mandozzi, lmandozzi@metrowestymca.org

Camp Clearbrook

Jen Hyman, jhyman@metrowestymca.org

Business Manager & Camp Registrar 

Arlene Wilson, awilson@metrowestymca.org

Branch Executive Director, Framingham

Lisa Mandozzi, lmandozzi@metrowestymca.org

 

HOPKINTON CAMP DIRECTORS

Family Outdoor Center Camp Director

Hannah Glenshaw, hglenshaw@metrowestymca.org

Business Manager & Camp Registrar

Cori Merchant, cmerchant@metrowestymca.org

Family Outdoor Center Executive Director

Allan Gillis, agillis@metrowestymca.org

 

 

 

To make changes or cancellations to your camp registration, please contact the corresponding Camp Registrar.

Hopkinton Summer Camp, Cori Merchant, ycampoffice@metrowestymca.org, 508-435-9345 ext.110

Camp OCP, STEAM Camp and Stepping Stones, Kathleen Glennon, kglennon@metrowestymca.org, 508-879-4420 ext.246

Camp Clearbrook, Ninjatastics, and Framingham Movie Camps, Arlete Wilson, awilson@metrowestymca.org, 508-879-4420 ext.223

 

PAYMENT OPTIONS

All options require a $25/wk deposit ($50/2wk session) at time of registration. AM/PM Care and busing is paid in full at time of registration

1) Payment automatically set to charge your CC three weeks before each week of camp

2) Pay in full at time of purchase
 

PAYMENT AND CANCELLATION POLICY

1) Families are charged a non-refundable deposit of $25 per week, per child.

2) Prior to April 1, you may transfer your deposit to other camp programs. After April 1, deposits are non-transferrable. Remaining fees may be refunded without deposit.

3) Cancellations must be made prior to May 31 to receive a full refund without deposit. After May 31 there will be no refunds, credits, or money transfers of any kind for withdrawal, failure to attend registered sessions, or partial attendance.

4) After June 1, new camp registrations must be done in person by coming into the branch. All CampDoc forms will be filled out at the time of registration - please bring all required physicals and forms with you. Payment for camp must be made a minimum of 3 weeks in advance from the first day of attendance.

5) A YMCA credit or refund without deposit may be issued if a participant is unable to attend camp due to a prolonged illness/injury lasting 3 days or more. This request must be made prior to the end of the camp session and must be accompanied by a doctor’s note.

6) All requests for changes to camp registrations must be done in writing via email or letter to the correct camp office. Changes require a 2-week notice and are not considered completed until confirmed in writing from the camp office.

7) All previous Y balances must be paid prior to camp registration. If any Y past due balance is unpaid, your child will be unenrolled from camp and they will not be able to attend. There will be no refunds, credits, or pro-rating for missed days.

8) Families who have registered at our member rate must keep their membership active from the time of registration through the end of the month their children are participating in camp. Memberships may not be placed on hold.

9) All information collected when registering online is kept securely by the YMCA. Credit/Debit card information is not accessible by YMCA staff and is kept in a secure system.

10) There will be a $10 late pick-up fee per child for the first 10 minutes late. You will be charged $5 for every 5 minutes after.

11) If your child is on a waitlist, we will contact you if an opening is available. Full tuition will be due at the time of enrollment. Waitlists are monitored regularly.

12) If applicable, all bus transportation and extended care fees must be paid at the time of registration

EEC SUBSIDIES

If your child is currently on a Department of Early Education and care (EEC) subsidy through a voucher/contracted slot at the MetroWest YMCA or previously had a summer-only voucher for the last two summers for the MetroWest YMCA, you will be contacted by our business office with registration instructions. Deposits are not required. If you have a voucher outside of the MetroWest Y, the current voucher must be provided before the time of registration for the deposit to be waived or you will be responsible for leaving a $25 deposit per session per child. Please reach out to Kathleen Glennon regarding vouchers.
 

FINANCIAL ASSISTANCE

We recognize that families have different abilities to pay. In order to keep camps and programs accessible to all, the Y gives families the option to choose a membership that best reflects the rate they wish to pay for summer camp. If you feel you still need help affording summer camp, the MetroWest YMCA can help. Within its available resources, the MetroWest YMCA will provide summer camp and membership regardless of a family’s ability to pay. Partial financial assistance through our Y-Assist program will be awarded to those who can demonstrate their inability to pay the full fee. Funds for the Y-Assist program are raised as part of the YMCA’s Annual Campaign. Visit member services or download an application online.

CAMPDOC – YOUR ONLINE CAMPER PROFILE
 

What is CampDoc?

CampDoc is a secure online service where you can upload your child’s registration information, health records, and much more. 
 

What information goes into CampDoc? 

  • Records of physicals/immunizations
  • Medical records and authorizations
  • Allergy plans
  • Authorized pick-up contacts
  • And more
     

How do I access CampDoc? 

You will receive an email from CampDoc within a few weeks of registration with additional instructions. You can log in with the email you used to register for camp and will be asked to create your own password. 
 

When do I need to upload information to CampDoc? 

All CampDoc information is due by June 1. After June 1, all information must be provided at the time of registration, including but not limited to physicals/immunizations, medication authorizations, allergy plans, etc. Registrations will not be considered complete, and children will not be able to attend camp until all forms and documents are provided.
 

Don’t you already have my child’s information when they were a camper last year? 

Information is saved from previous years, so returning campers may only require you to review and confirm the information, or update it if necessary.

HEALTH AND SAFETY

Health Forms: Massachusetts State Law requires each camper to have a physical examination and current record of immunization signed by his/her physician within 18 months of arrival at camp. 

Safety: As leaders and role models, our staff is dedicated to providing a safe and fun-filled experience. There will be at least two people on-site at all times who are CPR and first aid certified. Our staff to camper ratio is 1:5 (younger campers) and 1:10 (older campers) for our camps licensed following the Department of Public Health Regulations. Camps licensed by the Department of Early Education and Care are staffed based on a 1:10 ratio and include certified teachers/educators in the groups.

Pool Regulations: On the first day of each session, the children will be swim-tested and their swimming level will be recorded by their counselor and the lifeguard. If the lifeguard decides that your child needs a flotation device, they must wear it in the pool at all times.
 

COVID Protocols: The Y continued to provide engaging care and education programs throughout the entire COVID-19 Pandemic. We have been diligent in our safety efforts and have been working in collaboration with the Department of Public Health (DPH), Department of Early Education and Care (EEC), and following the guidance set forth by the Centers for Disease Control (CDC).

Please see our most recent COVID-19 Updates 
 

Nutrition Guidance: Since nutritional well-being is also a priority of the MetroWest YMCA, the following procedures and policies have been developed:  All food provided by the Early Learning Center and School’s Out is prepared, served, and stored in accordance with the U.S. Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP) guidelines.  Additionally, HEPA (Healthy Eating and Physical Activity) guidelines are followed. Each snack provided contains a fruit or vegetable, and another food group component.

 

 

Licensing and Accreditation

 

This camp complies with the regulations of the MA Department of Public Health, and is licensed by the local Board of Health. Parents may call the camp to request copies of background checks, health care, and discipline policies, as well as the procedures for filing grievances. All staff and volunteers are subject to SORI and CORI checks by the Commonwealth of Massachusetts.